Queen Guidelines

London Strawberry Festival
London, Ohio

2005 Parents’ Contract

Full cooperation is expected at all times from the royalty member, her parents, all her family members & anyone acting on her behalf.

Parents/family members need to be aware of the guidelines in the queen's contract and abide by them.

Parents must attend contestants meeting with contestant prior to competition. Contestants must agree to and return a signed copy of the queen's contract to the director before being permitted to participate in the pageant. Parents must agree to and return a signed copy of the parents to the queen's director before a contestant may participate in the pageant.

A meeting will be held with the royalty and their parents to acquaint them with expectations answer questions about travel, luncheon, etiquette, etc. Attendance is mandatory for the royalty member and at least 1 parent.

Parents must be willing and able to travel with their daughter as she represents the London Strawberry Festival at many other state wide festivals. Royalty may be expected to participate in other promotional activities representing the London Strawberry Festival such as pageants, luncheons, parades, speaking engagements, interviews, etc. Most of these events/festivals will be on Friday, Saturday, & Sunday. The queen must participate in 65%(about 25-30 events) of all activities, jr. queen must participate in 50% (about 20 events). (Parents of the queen and jr. queen should plan to travel frequently on weekends during the months of May through October. There will also be some events in the winter, especially around the holidays.). All attendants, Young Miss & Little Miss queens are only required to attend 40% of events (about 7) within a 1 hr. radius of Madison County and will not be penalized for not traveling to further events. If travel time is more than an hour, the girls on the Little & Young courts may attend but it is required that they travel with a parent/guardian, however, jr. & miss attendants may travel with other LSF families. Mr. & Miss Shortcake & babies are encouraged, but not required, to participate in Madison County events.

Parents must be willing to assist with transportation and driving during parades. All drivers must be 21, provide a copy of a valid drivers license & auto insurance to the Queen’s director. Drivers pulling the float are responsible for making sure decorations, fire extinguisher, first aid kit, festival & OFEA signs are with the float before leaving for event.

Parents of anyone riding on the float in an event are responsible for making sure girls have their name signs, are appropriately dressed with title and for helping with any float set up or decorating required for the event.

Parents of Royalty members give their consent for their daughter's photos to be used in publicity of the London Strawberry Festival.

Parents must be willing to assist with queen’s fundraisers. If orders & money are collected it must be given to the queen’s director or received in the London Strawberry Festival PO Box 434 by the due date. Parents are also expected to assist in the Shortcake tent and information booth.

Parents will refrain from the use of illegal drugs, and alcohol while escorting a royalty member. This includes all travel time to & from an event and the time at an event, regardless if a girl is wearing her title or not. Tobacco products should be avoided when escorting a girl other than your own daughter.

All festival/event registrations and contact with other festivals/events must be made through the queen's director. Individual families are not permitted to submit registrations directly. Registration and travel guidelines of hosting event must be followed.

10.

Travel expenses (meals, gas/mileage, rooms, souvenirs, etc) are the responsibility of your family.

11.

Event fees always need to be paid in advance. Checks or money orders made payable to the hosting event must be to the queens' director by the set deadline. Avoid paying by cash. Registration fees are non-refundable after they have been mailed. If a reservation is not submitted with a payment, it may be rejected by the hosting event, therefore it will not be done. If the royalty member registered for the free is a no show, she will be billed for the cost of the meal. If we submit your name without payment, you may still be billed and held responsible for the fee, even if you don't attend the event.

12.

The queens' director will notify you of up coming events. This is usually be done by e-mail. Phone & printed lists may also be used. Keep in weekly contact with the director. Events & deadlines are posted on the web site .

13.

All invitations received to another event/festival belong to the London Strawberry Festival and must be given to the queens' director immediately. Invitations are not to be kept for an individual.

14.

Any actions or statements that are detrimental to the London Strawberry Festival made by family or anyone acting on the royalty member's behalf will not be tolerated and will result in loss of title.

15.

Each girl must contribute a minimum of 3 items for luncheon door prizes and an item for each gift bag. Items do not have to be expensive. Individually wrapped candy is fine. Plan for 250 gift bags.

16.

Parents & family members need to assist with our luncheon. Duties include guest check in, selling of charms and buttons, set up, preparation & serving of meal and clean up.

17.

Awards (ribbons, cash, trophies or other items) from other events given to the festival will remain property of the London Strawberry Festival and must be given to the queens' director immediately. Monetary awards will be applied to the queens' program. If an individual award (spirit, costume, congeniality, etc) is presented, the royalty member may keep it but must notify the queens' director.

18.

The use of profanity, inappropriate ethnic/racial jokes/slurs is prohibited when escorting royalty or representing the London Strawberry Festival in any way.

19.

Permission must be obtained from the LSF board of directors before contacting anyone about donations or sponsorships.

20.

Do not make or have buttons made using any other festival or event name or logo.

21.

You must get permission from the board of directors before using the LSF name or logo on any items. A copyright &/or trademark is held on both.

22.

Notarized medical release forms must be returned to the queen chairperson before any member of royalty will be permitted to attend festivals or events. A copy will be provided to any chaperone traveling with a girl other than own daughter. We also request that other family members and adults traveling with royalty provide a health statement for travel emergency purposes.

23.

Problems/conflicts between royalty members, families and adults should be left at home and only discussed with the queens' director if a private resolution cannot be reached. Gossip is to be avoided.

24.

The judgment of the queens' director is final in any and all conflicts involving the queens' program.

25.

Failure to follow these guidelines by any family member or anyone acting on the royalty member's behalf, will result in the royalty member loosing her title.

26.

This contract is not all inclusive. Decisions of the queens' director and/or the London Strawberry Festival Board are final.

I have read and understand all the rules of the London Strawberry Festival Pageant. I understand that if my daughter or anyone acting on her behalf does not abide by these rules she will be disqualified or loose her title if she would place. I agree to assist her with her duties and complete those of the parent.

Contestant's Name__________________________________________________________________________________________

Contestant Parent's Signature_________________________________________________________________ Date_____________

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DO NOT WRITE BELOW THIS LINE UNTIL ROYALTY MEETING

I have read and understand all the rules of the London Strawberry Festival Pageant. I understand that if my daughter or anyone acting on her behalf does not abide by these rules she will loose her title. I agree to assist her with her duties and complete those of the parent.

Parent Signature____________________________________________________________________________Date_____________

Notary Signature____________________________________________________________________________Date____________